Three written notes
A meeting note, a director outline and a share transfer briefing. Each is described here, with the fuller detail one click away.
Return homeWhat is on this page
Each note covers one governance matter, and most companies need only one at a time. All three are information products: a written explanation of the general rules of the Companies Act, set beside the steps a company has to take, with blank outlines to keep. They are not legal advice and they are not a filing service.
The notes
Shareholder Meeting Notes
One note for one meeting cycle: notice period, resolution type for each agenda item, and a blank minutes outline.
- · Notice period check (Art. 299)
- · Ordinary or special resolution per item
- · Proxy and written-resolution rules
- · Blank minutes outline
from ¥24,500
About the meeting notes
Director Appointment Outline
An outline for one appointment, re-election or resignation of a director or auditor, with a term schedule.
- · Term-of-office check (Art. 332)
- · Resolution needed for the change
- · Registration steps, listed (Art. 915)
- · Term schedule to keep
from ¥19,500
About the director outline
Share Transfer Briefing
A ninety-minute session on transfer restrictions and the approval sequence, followed by a written summary.
- · Reading of the articles you send
- · Approval sequence (Arts. 136 to 145)
- · Written summary
- · Checklist of records to update
from ¥13,800
About the transfer briefingHow to choose
A meeting is coming up or has just been held without a clear record. The meeting notes fit.
An officer's status is unclear: a term may have run out, or someone is joining or leaving. The director outline fits.
Shares are changing hands and the approval step is not clear. The transfer briefing fits.
If more than one applies, or none does, a short message is enough to sort out where to begin.
At a glance
| Note | Scope | Price | Typical use |
|---|---|---|---|
| Meeting Notes | One meeting cycle | from ¥24,500 | An upcoming or recent meeting |
| Director Outline | One officer change | from ¥19,500 | A change of officers or a term that has run out |
| Transfer Briefing | One 90-minute session | from ¥13,800 | A pending or planned share transfer |
What the notes are not
- Not legal advice, and not an opinion on your company. Helix Clinic is not a law firm and claims no professional qualification.
- Not a filing service. Registration applications are filed by the company or by a judicial scrivener or lawyer.
- Not representation. Nobody attends a meeting for you, chairs it, negotiates with a counterparty or writes to one for you.
- Not tax advice. Tax consequences of a transfer or a dividend are for a tax accountant.
How the price is fixed
The prices above are starting figures. For a given matter the fee, the scope and the delivery date are set out in a short written confirmation sent by e-mail before any work begins, and the same figures appear on the commercial notice. If a matter turns out to need more than the confirmed scope, for example a second meeting, that is discussed and agreed before further work starts.
Questions before deciding
Do I still need a lawyer?
For a routine matter you may not. For a contested transfer, a dispute among shareholders or an application to the registry you will want a lawyer or judicial scrivener, and the notes say where that point is. The statutory duties apply to the company whatever its size.
Can more than one note be combined?
Yes. Each note is scoped and priced separately, and the written confirmation lists which ones are included.
What happens after I write?
The message goes to the office mailbox. A reply follows by e-mail and, if the matter fits one of the three notes, it comes with the written confirmation described above. No reply time is promised here; if the matter is urgent, call the number in the footer.
If it helps to talk it through
A short message describing the matter is enough to find the right note, or to say plainly that none of them fits.
Send a message